How to Assemble Inventory

First we will go to “Task” on menu and go to “Assemblies” like below:

When we will click on that the following window will open:

We will enter the I.D and name of the item or stocks.

We will enter the reference number and date.

In above it show the quantity in hand, need to build and new quantity required.

Reports

First we will go to menu of peach tree and select the “Report” option. It will show like following picture:

When we will click on reports, the following page will be open:

In this we can change the design, font, hide the accounts, select the specific accounts, convert the file in excel program, select specific time period. For this work we will go to “General Ledger”. The following window will open:

When we will click on “Excel” option the file will convert to excel program.

When we will click on “Design” option, following window will open:

From the above we can change font, style and color.

When we will click on “Option”, the following window will open:

From above we can select specific period. When we click on “Fields” option, following window will open:

From this option we can select the specific account. Also select that option that we want show field or want show amounts.

Global Option

First we will go to “Option” and select “Global” option. The following page will open:

When we click on that, the following window will open:

The first header option is “Accounting”. In this first we select automatic or manual option for the selection of number of decimal places.

In hide general ledger accounting we will check or un-check the blocks according to our requirement.

In other option, we will again select the option that we want.

When we go to “General” option, the following window will open:

In this again we will select according to our requirements.

When we will select “Spelling” option, the following window will open:

This option is related to spelling check so will select that option that we want or which is relevant for us.

General Journal Entry

First we will go “Task” and than go to “General Journal Entry”.

When we click on that, the following page will open:

We will enter the date. Debit the entry and credit the entry which we want and put the amounts. And save it.

      How to Make Vendor Credit Memo

First we will go to “Task” on menu and select “Vendor Credit Memo”, the following window will open:

When we will click on vendor credit memo the following window will open:

First we will enter the date on which we are making memo. Enter the credit number, enter the customer I.D, quantity that we required, item, its description, per unit price.

How to Make Quotes and Sales Order

First we will go to menu and select “Quotes/Sales Order”, when we will click on that the further menu will open and from the will select “Quotes”

When we will click on quotes, the following window will open:

We will enter customer I.D, date at time we are making quotes, good thru date at what time we want that quotation, quotation No., enter quantity we needed, item that we required, its description and enter per unit price.

Now when we will go to “sales order” option and by clicking it, the following window will open:

Same we will fill according to the requirement. The customer I.D, date, the date by which we will send goods, sale order No, quantity, item, description, per unit price. 

How to Make Payment to Vendor

We will go to “Task” on menu and select “Payments”. When we click payments, the following window will open:

In first option we will vendor ID. Than we will write the check number which is important. We will enter the payment date. We will enter quantity, item, description, unit amount and check the payment box.

Following information is important for payment process

1.   Vendor

2.   Date

3.   Check number

4.   Check the pay box

                              How to Make Purchase Order

First we will go to in “Maintain” and from there go to “Vendor” and make vendor and then go to “Inventory Item” and make a inventory record. Than we will go to “Task”, the following window will open:

We will click to “Purchase Order” and following window will open:

First we will give the vendor ID which we made in vendor accounts. We will enter the invoice number. In quantity we enter the units which we are required than we will write the item and its description. We will enter per unit price and when we entered all data than we will save it.

In purchase order the following information is necessary to make purchase order.

1.    Vender ID

2.    Date/ Goods through

3.    PO No.

4.    Quantity

5.    Item

6.    Per unit price

7.    Save

When we go to task and click on Purchase/Receive Inventory, the following window will open:

Again we will enter the vendor ID which we gave in vendor accounts. Than we will enter invoice number. Enter quantity, item, description and per unit price and save the entry.

In PRI the following information is necessary to make it.

1.    Vender

2.    Date

3.    Invoice No.

4.    Purchase number select

5.    Receive quantity

6.    Save

 How to Maintain Vendor Record

Vender is a person or a company from whom we will buy material. Following are the steps through we will maintain the vendor record.

First we will go to “maintain” and go to “Vendor”. The following window will open:

When we will click on vendors, the following window will open:

In above the vendor ID and Name part called “Header”. In header we will give some customer id and name.

The bottom part called “Tab”. In tab there are General, Purchase Defaults, Custom Fields and History.

When we will click on General tab, the following window will open.

In general we will first enter the contact name of a person to whom we want to buy our product. In Address we will enter the address of that person. And we will enter rest requirements.

When we will click on “Purchase Defaults” tab, the following window will open:

In Purchase Representative we will enter the name of a person who will buy our products on our behalf. In “Purchase Acct.” we will take a code from our chart of accounts. In “Tax ID” option we will enter the ID of our company and the ID of the company from whom we will buy the stock. In “Term” option we will enter the terms of the payments that what will the period of giving the payments and how much we will get discounts.

When we click on “Custom Fields” the following window will open.

In first option we can enter the name of office manager who order the stock. In this we can change the option if we want.

In last when we will click “History” tab, the following window will open:

In this as we enter the information regarding the requirements, it will update automatically.

Now again we will go to “Maintain” and from go to “Default Information” and go to second menu “Venders”

When we will click on “Vendors”, the following window will open:

When we will click on “Payment Term”, the following window will open:

In the above window when “Due in number of days” option is selected, the net due in is based on when invoice date is issued. We will select according to our requirement. The discount in is that how many days we will get from suppliers for discounts. The discount % is the percentage that we get if the amount is paid with in specific date. The credit limit is the option in which we select the amount of the credit we will get from the supplier.

In “Due on day of next month” option, all steps will same except that the money will due after the payment of next month.

In “Due at end of month” option, the amount will pay at the end of every month so the first option of “Net due in” will cancel. And remaining options will same.

When we will choose “C.OD” option and “Prepaid” option, it relates to cash so except credit limit option all options will cancel.

When we will click on “Account Aging” tab the following window will open:

In this section we will first choose that whether we want use invoice date option or due date option that we will select the number of day’s division.

When we will select “Custom Fields” option, the following window will open:

In this we can edit the option if we want.

The last option of “1099 Settings” is not relevant for us.

                           Maintain Customer’s Record

Open an existing company on Peach tree. Go to maintain and click on “Customers/Prospects”.

After clicking on above path the following window will open.

In above the customer ID and Name part called “Header”. In header we will give some customer id and name.

The bottom part called “Tab”. In tab there are General, Sales Defaults, Payment Defaults, Custom Fields and History.

When we will click on General tab, the following window will open.

In general we will first enter the contact name of a person to whom we want to sell our product. In Address we will enter the address of that person. And we will enter rest requirements. In “Billing to Address” we can enter an other address if we want.

When we will click on “Sales Defaults” tab, the following window will open:

In Sale Representative we will enter the name of a person who will sell our products on our behalf. In “GL Sales Acct.” we will take a code from our chart of accounts. Open P.O no is the number in which we will make a purchase order.

When we click on “Payment Default” the following window will open.

First we will enter the detail of card holder information. The name, address card number and card issue and expiry date. If we are taking payments from card than card issue date or expiry date is compulsory checked.

When we will click on “Custom Field”, the following window will open:

In first option we can enter the second contact if we want. In second option w will write the reference of that person who sends the customer to us.

In last when we will click “History” tab, the following window will open:

In this as we enter the information, it will update automatically.

Now again we will go to “Maintain” and from go to “Default Information” and go to second menu “Customer”

When we will click on “Customers”, the following window will open:

When we will click on “Payment Term”, the following window will open:

In the above window when “Due in number of days” option is selected, the net due in is based on when invoice date is issued. We will select according to our requirement. The discount in is that how many days we will give to our receivables for discounts. The discount % is the percentage that we offer if the amount is receive with in specific date. The credit limit is the option in which we select the amount of the credit we will offer to our receivables.

In “Due on day of next month” option, all steps will same except that the money will due after the payment of next month.

In “Due at end of month” option, the amount will receive is at the end of every month so the first option of “Net due in” will cancel. And remaining options will same.

When we will choose “C.OD” option and “Prepaid” option, it relates to cash so except credit limit option all options will cancel.

When we will click on “Account Aging” tab the following window will open:

In this section we will first choose that whether we want use invoice date option or due date option that we will select the number of day’s division.

When we will select “Custom Fields” option, the following window will open:

In this we can edit the option if we want.

When we will go to “Finance Charges” option, the following window will open:

In this we can charge interest if the amount is not received on specified time. And we can appear this option on statement as a “Late Charge”. We can take print of this option as well. 

How We Made a Chart of Account on Peachtree

Chart of account is an account in which assets, liabilities, equity, revenue and expenses explain in detail. Every company made its own chart of accounts according to its requirement. Now will learn how to made chart of accounts on Peachtree.

We click on maintain and select chart of account option. The following window will open.

By clicking chart of account the following window will open.

In first option we write Account ID. We use it because it is an easy access to reach on any description. It is created by the company and it is different company to company. It is the ID that a company used.

The second option is “Description”. Than we will write description about the account. The description can be cash in bank, account receivable, inventory, equipment, land, building, depreciation, and any kind of expense like rent, insurance.

Through tab button we will move to account type. There are different account types like cash, fixed assets, liabilities, expenses etc.

If we will not make retained earning account in chart of account the profits of the company have to go some where and for that purpose it is important to make retained earnings chart of account.

If we want to correct or delete description or account type than we click on magnified glass

The following window will open:

We select any description or account type which we want to delete or correct. If we want to change the ID than we will select any description and then there will be a option of “Change ID”. And from there we can change the ID.

Than we will click on Beginning Balances button and following window will open:

We will choose a required year. Like if our balance starts from 1-1-2010 than we will take option of “from 12-1-09 through 12-31-09”.

After selecting required year we will enter the amounts in chart of accounts. In the end, trial balance will show that we entered correct amount. Like following window.

After putting all amounts than we will click the “OK” button and all data will save.

After saving if we want to see the save data than we will enter beginning balance and required data will open.