How to Maintain Vendor Record

Vender is a person or a company from whom we will buy material. Following are the steps through we will maintain the vendor record.

First we will go to “maintain” and go to “Vendor”. The following window will open:

When we will click on vendors, the following window will open:

In above the vendor ID and Name part called “Header”. In header we will give some customer id and name.

The bottom part called “Tab”. In tab there are General, Purchase Defaults, Custom Fields and History.

When we will click on General tab, the following window will open.

In general we will first enter the contact name of a person to whom we want to buy our product. In Address we will enter the address of that person. And we will enter rest requirements.

When we will click on “Purchase Defaults” tab, the following window will open:

In Purchase Representative we will enter the name of a person who will buy our products on our behalf. In “Purchase Acct.” we will take a code from our chart of accounts. In “Tax ID” option we will enter the ID of our company and the ID of the company from whom we will buy the stock. In “Term” option we will enter the terms of the payments that what will the period of giving the payments and how much we will get discounts.

When we click on “Custom Fields” the following window will open.

In first option we can enter the name of office manager who order the stock. In this we can change the option if we want.

In last when we will click “History” tab, the following window will open:

In this as we enter the information regarding the requirements, it will update automatically.

Now again we will go to “Maintain” and from go to “Default Information” and go to second menu “Venders”

When we will click on “Vendors”, the following window will open:

When we will click on “Payment Term”, the following window will open:

In the above window when “Due in number of days” option is selected, the net due in is based on when invoice date is issued. We will select according to our requirement. The discount in is that how many days we will get from suppliers for discounts. The discount % is the percentage that we get if the amount is paid with in specific date. The credit limit is the option in which we select the amount of the credit we will get from the supplier.

In “Due on day of next month” option, all steps will same except that the money will due after the payment of next month.

In “Due at end of month” option, the amount will pay at the end of every month so the first option of “Net due in” will cancel. And remaining options will same.

When we will choose “C.OD” option and “Prepaid” option, it relates to cash so except credit limit option all options will cancel.

When we will click on “Account Aging” tab the following window will open:

In this section we will first choose that whether we want use invoice date option or due date option that we will select the number of day’s division.

When we will select “Custom Fields” option, the following window will open:

In this we can edit the option if we want.

The last option of “1099 Settings” is not relevant for us.

                           Maintain Customer’s Record

Open an existing company on Peach tree. Go to maintain and click on “Customers/Prospects”.

After clicking on above path the following window will open.

In above the customer ID and Name part called “Header”. In header we will give some customer id and name.

The bottom part called “Tab”. In tab there are General, Sales Defaults, Payment Defaults, Custom Fields and History.

When we will click on General tab, the following window will open.

In general we will first enter the contact name of a person to whom we want to sell our product. In Address we will enter the address of that person. And we will enter rest requirements. In “Billing to Address” we can enter an other address if we want.

When we will click on “Sales Defaults” tab, the following window will open:

In Sale Representative we will enter the name of a person who will sell our products on our behalf. In “GL Sales Acct.” we will take a code from our chart of accounts. Open P.O no is the number in which we will make a purchase order.

When we click on “Payment Default” the following window will open.

First we will enter the detail of card holder information. The name, address card number and card issue and expiry date. If we are taking payments from card than card issue date or expiry date is compulsory checked.

When we will click on “Custom Field”, the following window will open:

In first option we can enter the second contact if we want. In second option w will write the reference of that person who sends the customer to us.

In last when we will click “History” tab, the following window will open:

In this as we enter the information, it will update automatically.

Now again we will go to “Maintain” and from go to “Default Information” and go to second menu “Customer”

When we will click on “Customers”, the following window will open:

When we will click on “Payment Term”, the following window will open:

In the above window when “Due in number of days” option is selected, the net due in is based on when invoice date is issued. We will select according to our requirement. The discount in is that how many days we will give to our receivables for discounts. The discount % is the percentage that we offer if the amount is receive with in specific date. The credit limit is the option in which we select the amount of the credit we will offer to our receivables.

In “Due on day of next month” option, all steps will same except that the money will due after the payment of next month.

In “Due at end of month” option, the amount will receive is at the end of every month so the first option of “Net due in” will cancel. And remaining options will same.

When we will choose “C.OD” option and “Prepaid” option, it relates to cash so except credit limit option all options will cancel.

When we will click on “Account Aging” tab the following window will open:

In this section we will first choose that whether we want use invoice date option or due date option that we will select the number of day’s division.

When we will select “Custom Fields” option, the following window will open:

In this we can edit the option if we want.

When we will go to “Finance Charges” option, the following window will open:

In this we can charge interest if the amount is not received on specified time. And we can appear this option on statement as a “Late Charge”. We can take print of this option as well.